Gen Y isn’t unique; we’re just a bunch of bursty workers

Earlier this week I ran across an amazing presentation on knowledge workers and office 2.0 on SlideShare (which is an awesome site – it’s like YouTube for presentations). Check it out:

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“Finally,” I thought. “Someone has defined me!” I’ve been trying to figure out a subtle way to e-mail it to my boss ever since.

Here’s the thing: Stephen Collins (the presenter) talks about “bursty” versus “busy” workers. Bursty workers are what we often define ourselves as in the Gen Y set. We may not look like we’re doing work, but we are. We might be at a café, chatting with coworkers in other departments, on Twitter… all the while, we are collecting information in our minds. We’re generating ideas; we’re rolling them around in our heads, working out the kinks.

Take myself, for example: I prefer to design web pages and logos while I’m on the treadmill. I have no idea why; it’s just what works for me. What are the odds my boss is going to let me leave the office at 4 so I can go for a run, though? I can tell you that answer: slim to none.

Bursty workers are called such because they tend to have highly productive bursts in which the majority of their work gets accomplished. They don’t want to be at a desk very often. They can often do in 30 hours what a busy worker will accomplish in 40. They surf the Web, they don’t keep normal office hours, they place importance on connecting with other departments and companies outside of their own, and they don’t mind failure. As a matter of fact, they fail a lot.

Anne Zelenka wrote the quintessential busy vs. bursty worker article more than a year ago. She says it best: “The lack of understanding between busy and burst goes beyond just the inability of the busy to see the value in using Web 2.0 tools. In almost every aspect of work, bursters look entirely unproductive and irresponsible when judged by busyness economy rules.”

You see, my boss is a busy worker. I am a bursty worker. Busy workers very rarely understand the bursty workers. Or, they try to figure out how to fit them into their paradigm: “If they produce more in less time, shouldn’t they just be producing more?” Wrong question. Collins states on his site that you simply can’t discount the time spent in thought, working out the structures.

I started e-mailing with Stephen Collins after watching that presentation, and he pointed out to me that bursty workers are not just Gen-Yers. He’s a Gen-Xer himself, and (of course) a bursty worker. Anyone can be a bursty worker, whether they are Gen Y or Boomer. Knowledge workers (anyone who works for a living at the tasks of developing or using knowledge), however, are especially apt to be bursters.

If you look at the traits of a burster, you’ll probably see the standard frustrations over Gen Y “work ethic” that our busy counterparts are always hemming and hawing over. I posit that these are not Gen Y traits, but that they are simply bursty worker traits. Due to the way that Gen Y has been brought up, we skew toward the bursty side, while our parents, and certainly our parents’ parents, skewed busy because of their environment.

I’d also like to point out that it seems now more than ever, there are more knowledge worker careers available also. My dad was a carpenter, and my mom was a dental assistant. They had to be present at their jobs during specific hours in order to produce. I am a research analyst. I sit in front of a computer most of the day. It doesn’t really matter where my computer is and when I sit at it. As I said above, I actually “produce” on the treadmill.

A problem with Gen Y’s work ethic? It’s not Gen Y. And it’s not a problem.

Note: This article was written in my head while walking around talking to coworkers, surfing the Web, reading Twitter updates, and browsing my Google Reader.

Make a Goodwill Tour of Your Office, Increase Productivity

My first job was at a start-up of just three people (it grew to a whopping 12 at its largest). At first we didn’t even have separate offices, and as we grew, we upgraded to larger digs with more people crammed two to an office. At a start-up, everyone pretty much knows everything about each other’s lives. It’s not just the office sharing; it’s the long hours, the pent-up stress blowouts, and the commiseration over peeved significant others and your lack of life/sleep.

Things were a little different when I started at my present company, which has approximately 300 employees. My department is made up of only three people (sound familiar?), and we have one large open office. So, like before, we’re pretty much in tune with what’s going on in each other’s lives, without the crazy 60-to-80-hour week crap. (I love trying to figure out how to talk to gyno on the phone with my male boss within earshot. Fun.)

That said, there are nine other departments in my company, with varying numbers in each department (IT has three like us, while advertising has more than 50). I usually only have contact with these people when I need something from them. They don’t really know me from Adam, so I have to wait in line usually like everyone else. But I see the long-timers and the super-friendlies skipping their way to the figurative front of the line all the time. I figured this was just how it went and so be it.

There is a part of corporate life that I don’t always understand. It’s the water cooler conversations. To be honest, I don’t give a crap about American Idol, Let’s Make a Deal or what your kids are doing. The asinine things I would hear people talk about totally escaped me – there are times where what they are saying doesn’t even make sense, jokes with mismatched punch lines, etc.

But I learned how to speak it eventually. The first couple of times I didn’t even understand what I was saying but the coworker chuckled and left. As I caught on, I realized that while I may not care what’s going on in my coworkers’ lives, that connection can be leveraged.

If you aren’t a natural connector or social butterfly, try making a “goodwill tour” of your company. Take an hour or so in the morning, when folks are getting their coffee, checking their e-mail and reading the headlines to ask them how their weekend was, how their kids are, how their week is going so far.

I stopped by one department on Monday to ask a manager if he was feeling any better after being out the prior week. He seemed surprised and was genuine in his thanks for the inquiry. As I left I asked another coworker in that department how his weekend was and how his kids were, knowing how much he values his family. I asked another how her daughter’s graduation went, and made a joke about a woman having more work done than the coworker’s house, which I overhear her complaining about the renovation on.

I used to think these things were enormous productivity blockades and time-wasters. Sometimes they are; but other times it has helped me jump to the head of that proverbial line. How’s that cold, Roy? Oh, good to hear. Listen, I’m having tough time getting these lists…

While it sounds self-serving in some aspects, it’s helped me to get involved in my colleagues’ lives to a healthy extent. I have even built outside relationships with a small handful of them. Sometimes I have to be forced into social situations and increasing productivity and decreasing work downtime is a great motivator for me.

Want better networking skills? Be a player

Despite being born under that social sun sign Sagittarius, I somehow grew up a very shy child. From an early age, I was bashful for pictures, shied away from large groups, and even once broke into tears when my mom turned our new video camera on me when I was 6. I never had a group of friends; I always had one best friend and that was it. Things remained this way through high school, and I was lucky in college to be accepted into a co-op dorm of 20 single rooms. I made friends, but it was difficult.

When I left college, I was thrust into a new world and a new culture. South Texas was a lot different from Florida - it was all about who you knew, not necessarily what your skills and experience were. Unfortunately, I approached the situation the wrong way my first two years here; I used some good old-fashioned social lubricant - booze. I've spent the past (sober) year learning my way around the professional networking scene and you might be surprised what's helped me the most. The art of pick-up.

Get your laughs out of the way now. When I chanced upon an article through TwentySet about why you actually want a player boyfriend, I was ready to be pissed. Instead, I was intrigued. Lance's arguments were solid - a player guy is social, has great communication skills, is articulate, has lots of friends and are humorous and playful. Interesting. These were all qualities that I actually wanted to possess, especially as it related to the social aspect.

I started to dig into the art of pick-up, as they call it, to learn more. I subscribed to bloggers who talked about it, began e-mailing with them, and reading the books that the guys read (there are no books on pick-up for women that I can find so far - there's a reason for that, but that's another post). I started talking with a few of my cooler guy friends about it and going out to clubs and doing online dating as 'field research.' Here's what dabbling in pick-up has done for my social skills.

Approach
This is by far and away the area I have the most trouble with. Due to my natural shyness, it's hard for me to start talking to people I don't know. But this is necessary if you're ever going to meet anyone new. Pick-up artists emphasize engaging your target in something on their level. For a female in a club it might be asking for their opinion on a good clothing store for guys. For a chick in a book store, it might be a recommendation for a book on self-improvement. 

This applies in a networking environment too. I was at a young professionals mixer recently and the same way that you don't want to use a tired pick-up line at a bar, you don't want to use the old stand-by of 'what do you do?' Instead I chose to comment on the venue (an art museum) and use that as an intro to conversations. "Are you familiar with Lichtenstein?" Luckily, my background is in fine art, so I could talk a little bit about pop art if the answer was no before moving into the 'Hi, my name is Holly and here's what I do' conversation.

In social artistry (another name for pick-up), this is part of displaying my social worth, which is actually just as, if not more so, important in networking. Why would I be someone worth staying in contact with, having lunch with, etc? All of this can lead up to my contacts thinking of my company first when they or someone they know have need of it. Whether we realize it or not, we would always rather do business with someone who is social, easy to get along with and approachable.

Confidence/Self-Esteem
A large part of my shyness has to do with my confidence level. When I am in a situation I feel confident in, my shyness evaporates. Thus, the key is for me to feel confident in all situations. This goes directly to my self-esteem. If I feel awkward in a situation, I take a moment to do a quick little internal inventory. Why do I feel out of place? Am I less than the people around me? Hell no. A good pick-up artist knows his/her worth and will pump themselves up.

There's a fine line between confidence and arrogance. So, let's clear that up. Arrogance is defined as is an attitude of superiority manifested in presumptuous claims and assumptions. Confidence, on the other hand, is rooted in a consciousness of one's powers or a state of being certain. I was just telling a guy friend that I am confident in my looks - I am conscious of my level of attractiveness. I am by no means a supremely hot chick. I'm cute, pretty even, have a fit body, and am attractive for a certain type. This is an objective inventory of my physical attractiveness; I'm not putting myself down or inflating my ego. It's really where I stand. So when I approach a guy, I know I've got to be hitting on more cylinders than just physical attraction. I have to be funny, intelligent, easy-going and interesting, too. I'm not a girl who can carry a conversation with her looks.

Knowing exactly where I stand allows me to project confidence because I am certain and comfortable with it. It also allows me to compensate for it. If I thought I were a super-hot girl, I would probably not care about all those other things and I would bomb. Likewise, I'm aware that I'm a entry-level professional without a lot of contacts or experience, so I've got to hit on more cylinders than just my professional status when I am networking. I need to show where my prowess lies and what else I can offer a potential contact.

Appearance
Another thing the art of pick-up drove home to me is how much value is really placed on one's appearance and why. Whether we are conscious of it or not, our first impressions are based on a person's appearance. A lot of this has been said before, and most of you are probably aware of it, but it was good for me to be reminded. 

Whenever I'm getting ready for a date or to go out on the weekend, I put a fair amount of time into the way I look. I think about what my choices are going to say about me to a potential pick-up. Does my outfit show that I'm in touch with what is fashionable? This displays social awareness. Does it flatter my body type and skin tone? This will allow me to be more confident (see above). Is it appropriate to the environment? This shows that I am knowledgeable of different social situations and what is expected in said situations.

Likewise, you should carry that attitude into a networking situation, even into your daily work attire. It is acceptable for me to wear jeans during the work week (not just Fridays), but I want to be taken more seriously, so I began paying more attention to what's in fashion for work attire and spending more time on my appearance. The result has been that I'm taken more seriously by my coworkers, especially my superiors, and when I have a networking event pop up, I can go on the same day in the clothes I'm already wearing and feel confident that I'm dressed not just appropriately, but fashionably.

Value
There are different types of pick-up artists. Some want sheer quantity and will approach every girl. Some want quality and will set their standards accordingly (only approaching 9's and above, etc.). This is a decision you have to make with networking, too. Are all contacts good contacts? 

Just like with pick-up, in the beginning I would say approach everyone. It will help you get more comfortable so that you do decide to go after that executive in your dream field (the career equivalent of a major hottie), you'll be comfortable with approaching him or her. Could you imagine walking up to said executive when you don't have the basics down yet?

Once you reach a certain level of comfort and confidence, you'll realize that not necessarily all contacts are worth the time and effort to make the connection. If you're a graphic designer, it might not be too important for you to make a contact with a pipe-fitter. Then again, you never know.

Communication
When a guy approaches a girl in a club, he's going to lose her interest quickly if he's not paying attention to her body language, what she's saying, or how she's reacting to him. No one wants to listen to someone talk about themselves. Quite the opposite: people like to talk about themselves and they love to have their opinion valued. Some people even expect it. 

When you're networking, start out by keeping the focus on your contact. Are they interested in what you're saying? Pay attention to their body language. Are they looking around the room? Are their eyes glazed over? Are you boring them? It's amazing that I could actually tell someone was bored with what I was saying and I would keep going anyway. It was like watching a train wreck in slow motion. Pick-up taught me that it's not about me - it's about the other person and engaging them. Once you have their attention, you can show them your worth instead of telling them.

Relationships
Finally, once you've got someone's attention, you've got to close the interaction. What is the end goal? In pick-up this can be a number-close (getting their number), a date-close, a makeout-close, or an f-close. How do close a new business connection? This is a lot easier in networking actually since you've got those handy little business cards. However, what comes next? They stick it in their wallet and never contact you. 

You have to decide what kind of relationship you would like out of this person. Do you want a mentor relationship? Do you want a lunch meeting? Do you want to make them a client? Once you've determined this, you can move forward. Ask for their card. Differentiate yourself using the factors above - hopefully by this point you've shown that you have some value as a contact for them. Follow-up with an e-mail that maintains the rapport you had in your previous contact. Try to use a detail that shows that you were paying attention to them. If, for instance, they mentioned they were a Mac person, you might mention the latest rumor you heard about the new 3G iPhone coming out in June. They have a reason to respond to you now.

Personally, I continue my pick-up research. You never know where you might find great business tips.

A Simple Productivity Method That Yields Results

In just six months, I have managed to achieve a lot of things in my life, major changes that probably should have taken years to accomplish. Here are just a few: I started a small business that is likely to support me entirely within the next six months, created a blog that is syndicated to two other sites and hit 3,000 unique visitors within two months of founding, lost 20 lbs, reduced my debt and was nominated employee of the month at my company.

A lot of people ask me how I do it; how do I keep up with it all? After all, a full-time job, a part-time job, a company to run and an advice site to publish take up a lot of time and energy.

I will share with you my simple productivity method. I say that it is simple, because it is. However, it is not easy. There is a vast difference. I guarantee that using this method will change your life if employed daily.

Put one foot in front of the other. Take one step at time.

Perhaps I should elaborate. See, first you take a step. If your goal is to start your own business, that step might be to obtain a tax ID as a sole proprietor. If your goal is to lose weight, you switch out your breakfast burrito with an apple and a smoothie. If your goal is to start a website, you purchase the domain and hosting.

Then, you ask yourself, what’s the next step? Then you take it.

You write a business plan. You start running every other day. You sketch ideas for your website homepage.

Rinse. Repeat.

Everyday, you wake up and you ask yourself, what’s the next step? Then you take it.

What’s the catch? There’s no catch. You just have to really want it. There’s no half-ass way to obtain anything worth having. You just wake up and you start doing. You don’t make excuses; you don’t spend a lot of time wondering what the first step is. Don’t worry if you jump into the middle first – you’ll find your way to the beginning quickly.

This is how I started my business, launched my website, became great at my job, got into racing shape, and began dating again. I haven’t done it perfectly, but luckily no one is grading me. And if I had waited to do it perfectly, it wouldn’t have gotten done.

The most important thing is to make sure that your Why is strong enough. Why do you want to start a business, lose weight or start a website? If your reasons are flimsy, your results will be too. If you want to start a business because your buddy is, that’s not a good reason. But if you want to start a business because you believe you have a great product or service the world needs, then that’s something to hold on to. If you want to lose weight because your boyfriend or girlfriend said you were fat, you’ll probably stay the same. But if you want to lose weight because you’ve decided it’s high time you got healthy, then you’ll probably make it.

The reason your Why needs to be strong is because there will be days when your resolve will fail you, when you wake up and say, f*ck the next step, let’s sleep in. You have to keep going, one foot in front of the other.

Some days you may feel like it’s too much, there’s too much to do, too many steps before you get where you want to be. That’s OK. You just have to take one step. Not two, not tomorrow or in a month, but one step today.

One day, you’ll look up and you’ll be amazed at how far you’ve come. One step at a time.

Be Good at What You Do – Even If You Don’t Like It

It’s not really news to anybody that I’m not exactly passionate about my 8-5 job. The work I do is highly analytical, data-oriented and involves me starting at a computer screen for 8 hours a day. When people ask me what I do at my job, their eyes generally glaze over when I get about 15 seconds into it. That’s about how long it takes before my eyes glaze over when I open up a new set of data I’m about to work with. I am not, however, excused from excelling at my job.

I believe that if you ask my coworkers, my boss, and the associates who rely on my work on a daily basis how I am doing, they will probably tell you that I’m a data whiz kid, an Excel genius, a PowerPoint guru. OK, maybe that’s taking it too far, but for the most part, they’ll tell you I rock my job. Because I do.

Let me repeat – I don’t love my job. As a matter of fact, about twice a week I skulk off to the online department and chat with the guys over there about what’s new in the online world. I wonder, sometimes out loud, when another position will be budgeted especially for me. Then I go back to my desk and finish my work.

Sound boring? It is.

Maybe this sounds really bleak to you, really dismal and boring and you say to yourself, “I could never do that.” Well, remember that I do have a passion – my own business that I am growing after hours.

It’s also really exciting to hear the president of your company decide that you are the only person necessary at a conference call who is not a manager or vice-president. It’s nice to hear you described to a new manager as an integral part of such-and-such process. It’s gratifying to hear that you were impressive in that strategic planning meeting.

It could be tempting given the recent success my own business is having, to not give a crap about my current job. Here’s the thing: I don’t want to be known as a crappy worker. I don’t want to put mediocre work out into the world. I also respect that the people I work with are counting on me to support them the best that I can. They are passionate about their jobs and they are counting on it to provide for them.

In a word, what I am talking about it responsibility. I may not be passionate about my 8-5 job, but I am passionate about being a quality employee and coworker. To buck Gen Y stereotypes, I guess you might say I am passionate about responsibility.

If that’s not good enough for you, then remember that everyone you come in contact with at your current job is a contact. Your reputation as a solid worker is at stake.

*Shortly after writing this post, I found out that I am up for Employee of the Month at my company. Pretty great for a job I'm not passionate about, huh?

Optimize Your Space for Maximum Productivity – And Happiness

I made a big move this weekend, in the physical sense, as well as less literally. I moved to a new apartment in a new part of town, and it’s as if I’ve officially started a new phase in my life.

I don’t know if it’s my age, or the situation I found myself in, but I never really could find an apartment that I liked and that I could also afford. Plus, I was living with someone, so compromises had to be made (this place was closer to his work, that place was cheap enough for our budget, etc.). When we split, I had to find a place quick. The place I took was too expensive for my budget, so I downgraded severely as I tried to reign in my spending and get back on my feet financially after losing my job, my car, my dual income living situation and getting sober.

It took me a year. Soon after I celebrated my one-year anniversary last month, I signed a one-year lease on a condo on North Padre Island (the beach!). The past two weeks have been downright unbearable as I waited and waited for moving day to come. And tonight, going back to the old apartment I had come to disdain so much to do the final cleaning, time crept so slowly I thought it would stand still. Finally, I drove off, and immediately called a friend to announce I was leaving the old apartment for the last time. Hallelujah!

I guess the point I’m trying to make in a roundabout way is how our surroundings affect us. I took my previous apartment because it was cheap. That was the only reason. I figured for the price I could stand just about anything. Not so. I grew to dislike it so much that I never wanted to be there. Even when I needed to do work or read, I would go somewhere else to do it. I’m not sure exactly what it was – it could’ve been the grey carpet, or the circa-1978 fixtures, or the unrespectable neighbors. It could’ve been merely what it represented to me – a time in my life where frugality was the biggest necessity, an era of character-building hardship.

Even only half-way unpacked, I love spending time in my new home so much, I look forward to returning to it all day, unlike my previous apartment, which I dreaded going home to. For the first time in my life, everything seems like it belongs. The furniture belongs, the paintings belong, and the towels match. I belong. I guess it feels like my space, my own home. It’s a wonderful feeling.

As I move my company into a new area – office optimization – how your space affects you is something that I will be focusing on. Certain colors soothe (blue), while others energize (orange). There is an optimal set-up to achieve maximum productivity in every space. As I move into my new apartment, I’m trying to achieve this with my own space.

It’s about more than just achieving maximum productivity though. It’s about being able to enjoy the space that you’re working in. One of the coolest office set-ups I’ve ever seen is at Pixar, and Microsoft Research has some pretty cool ones too. My offices at work are painted in two shades of green – bright grass green and cool pastel green. It’s energizing and somehow always makes it feel fresh in there.

The best offices, in my opinion, are wireless and paperless. Why not set up Wi-Fi and give everybody laptops? Make spaces that go beyond traditional cubicles and desks. I had the opportunity to redesign a previous company’s space, and that was exactly what I lobbied for. Instead of desks, there were tables and comfortable sofa chairs. Instead of a separate office for every employee, the rooms were separated by function. There was a meeting room, a brainstorming room, a library/”quiet” room, a multimedia room, and a break room. Each one had a different tone to match its function. The brainstorming room was looser, had brighter colors and rearrangable furniture. The library had bean bags and sofas and dimmer lights to suggest quiet; the multimedia room had large glass tables for projects and plenty of direct light.

When your environment is inviting, it will be hard to get people to leave it, kind of like my new apartment and me. When the environment is functional, things will get done. When the environment is optimized, things will get done faster. Faster, productive employees who want to be at the office? Sounds good to me.

Check out real people's cool home offices [hat tip: Lifehacker.com].

No Accidental Business

I never thought I’d run an IT company in a million years. It was further from my mind as a career option than pursuing medicine or flying airplanes. OK, maybe not airplanes. At any rate, my little IT consultancy began by chance.

Over the past four years or so I have been involved in the Internet in some way or other. My first position out of college was as an administrative assistant for a start-up magazine. I was quickly promoted to editorial assistant to associate editor, and when I left I was the director of new media, which basically means I was running anything and everything to do with our website. I loved it. I dove in headlong. Somehow or other, I’ve become a go-to person for all things computer-related at my workplaces. For some reason, computers, programs, etc. have just always made sense to me.

It seems like the Internet, computers and web design was the perfect area for me. It is always changing, rarely boring and there’s always something new to learn. I love that it’s fast-paced and that I can find a bunch of nerds like me, much nerdier than me, to clue me into what’s up-and-coming and how to do things I don’t know how to do yet.

So, when a friend asked if I she could hire me to replace a computer guy that wasn’t really working out, I agreed enthusiastically. As I worked with her to teach her some basic computer skills, showed her around the Internet and advised her on purchases, I realized how many other people were in her situation, especially women, especially older women. Thus, a business was born.

As my company grew (and continues to grow) rapidly, I realized that without some direction, it could grow in ways I don’t want it to. I have begun to acquire new business and with that I am beginning to contract parts of that work out. While I’m still kind of far away from hiring employees in my mind, who knows what might happen? What happens if things take off and I don’t have a plan in place to direct growth? My greatest fear is that five years will go by, and I’ll be working 80 hours a week because I didn’t have a plan in place for working my way out of my business. After all, the point is to work on a business, not in it.

So here’s what I did. I took a page from E-Myth Revisited by Michael Gerber and set up what he calls an Organizational Strategy. This is a little different from job descriptions and workflow. These are the positions that need to be filled for the business that I will be filling until I hire people to fill them. As I hire and train people into the positions, I will stair step my way up and out of the company altogether eventually. This is an exit strategy. For my particular company, the structure looks like this:



I’m already contracting work to a designer/programmer on an as-needed basis. The technician position will be critical to growing the private client side of the business, and will be the next one I begin contracting out.

It’s important that I point out there that I am working in all of these positions currently. This way I know what it takes to fill them, all of the little intricacies involved in the positions, and I will be better able to train the people who fill them when that time comes. Gerber has a lot to say about exactly how to do this, and as I feel my way through this in the coming weeks, I’m sure I’ll be writing about it a lot.

Growth should never be a problem and exponential growth should always be expected. Don’t let your company stay an accident – make a plan now for when that growth does happen so that you won’t be scrambling to throw something together while also trying to handle all of your new business. You’ll have your hands full enough. Trust me.

Your #1 Productivity Killer - Sickness

Meetings, e-mail alerts, busy work… these are the most frequently addressed productivity killers. I have read books and found work-arounds for all of them. What I can’t get around, what kills my productivity more than any form of corporate red tape is getting sick. Ironically, this seems to be the one productivity killer I can’t find a book on. Americans seem bound and determined to a.) not take care of themselves, and then b.) attempt to keep working, thereby dragging out their illness and spreading it around. This exponentially decreases productivity.

Two weeks ago, I got a sinus infection. This is a fairly common occurrence for me, given my allergies. What I should’ve done was take a break, get some decent sleep, watch my diet, hydrate more than usual, and get some good sleep. What I did instead was continue a ridiculously busy schedule and pay no attention to any of the afore-mentioned factors. Each day my sinus infection was compounded by the loss of sleep it brought. With no time in my schedule to make it up, I was blessed with a raging case of laryngitis.

Because I wouldn’t take two or three days to run at a slower-than-usual pace, I lost a good two weeks of productivity. I ran at my bare minimum, calling into work twice because of how sick I was. When I was at work, I was unfocused, tired and probably spreading some major germ action. My appearance was tired, messy and unkempt. My ‘give a crap’ was busted. I lost my voice for two or three days entirely, and only recently got my voice back (I’ve been borrowing Kathleen Turner’s voice for the past 10 days).

I took a few lessons away from this. These are pretty basic, but it’s amazing how glaring they can become when you’re completely wiped out for a few weeks.

Heed the Warning Signs
Given that I attended two funerals for people I cared about very much within one week of the other, I should’ve taken some steps to guard against illness. The mind-body connection is amazingly strong, and stress can and will take you down with the ship. When your life gets stressful, treat yourself better than usual. I’m not talking about an extra glass of wine; I mean you should take it easy on yourself. Get rid of the things in your schedule that aren’t essential and crucial and get some rest.

Watch Your Diet
What you eat is the fuel that you provide your body to keep you going. Treat your body like a Porsche. Are you going to put regular gas in that bad boy? I didn’t think so. You’re going premium all the way. It ought to be the same way with your diet, especially when you’re sick. Think about what’s going to help you get better and make a conscious effort to supplement your diet with the things you’ll need to ward off prolonged illness. Get some protein, eat dark green veggies, and for heaven’s sake, eat some oranges. The worst thing you can do is stop eating. You give your body nothing to use as defense and it will only get worse.

Hit the Hay
Your body is going to need more time to recharge than usual. If you are used to sleeping 6-7 hours every night, you’re going to have to make time to get more in order to get well. I also find naps help me get better faster. When I’m not feeling well, I’ll get home from work and snooze for a good 90 minutes. I find this is long enough to be effective and short enough to not ruin my regular bedtime.

Get a Little Exercise
Don’t go running any 10Ks, but do a little bit of exercise if you are physically able when you feel something coming on or are coming out of being sick. Some exertion will boost your immune system and help you feel well faster. Don’t take up anything new while you're sick; just do whatever you usually do at about half the time or pace. For me, this has taken the form of a light jog because I am already a regular runner. If I can exercise when I feel something coming on, it usually wards it off. When I do get sick, then as soon as I get over the hump I try to do a little something to boost my immune system again.

Cut Yourself Some Slack
Highly motivated people are usually their own worst critics. Beating yourself up mentally when you’re sick is counterproductive (as a matter of fact, it’s usually counterproductive, but that’s another post). Take this time to go easy on yourself. Again, that mind-body connection is strong and it is real. Stressing yourself out is going to make you sicker, longer.

You Can Land a Job, But You Can't Land a Man: Successful Women Remain Single

An article caught my eye earlier this week on MSN about the (apparent) amplitude of single, successful women who (gasp) may never find a man.

The article sites the following as the major obstacles these women are facing:
1. They want someone as successful as they are
2. Little time leftover for dating after work and other priorities

But there is one that stands out as the bigger issue:
3. They simply intimidate their male counterparts

I recently had a conversation with Guy I’ve Been Seeing about this very thing. I’m not exactly your prototypical hard-as-nails businesswoman. I don’t think they’ve existed since the ‘80s and the days of mandatory hosiery in the office, so let’s just kill that stereotype now. I am, however, very driven and motivated, like so many of my fellow successful Gen Y females.

Since high school, my intelligence and my inability to hide behind a pretty, artificially dumbed-down exterior has gotten in the way of my love life. I began to notice the trend in college, when one of my friends pointed out to me that guys were probably just intimidated by me. Me? I asked. I’m 5’ 3”, a buck-nothing. How is that intimidating? A boyfriend confirmed the theory. “You’ve always intimidated me,” he said. “You’re smart, but in a business way that I’m not.”

GIBS couldn’t believe this. “You? Intimidating? How?” he said. I explained to him about how most guys (I’m speaking from experience now) would rather have someone who is a little less complicated, a little easier, with a little more time on their hands… in essence, they would rather be the alpha. I don’t work well with that. I don’t like being the alpha either, though.

That’s where the real problems start to happen. It’s a difficult balance to find – a guy that challenges you would have to be at your level in some sense, pursuing his own goals, career, and success, who is also supportive of your success, and who is looking for that type of woman. Not to mention all the other little stuff people like in relationships, like compatibility, shared values and common interests, etc.

That’s not to say I haven’t had boyfriends. Up until the past year, I was in a string of long-term relationships since high school. The problem was that the guys I ended up with simply didn’t have the cojones to challenge me the way I needed to be back then. I’ve finally learned how to challenge myself, but I think I’d still like someone who is working on achieving his own big dreams and goals.

So, now here I am at 26, single for the first time since college and I’m being given a fairly bleak outlook. The more successful I become, the harder it’s going to be to connect.

But see, I don’t think these women are sitting around at home, crying into their Chardonnay about it. I think the article totally misses the point. These women aren’t willing to settle for anything less than what they want because the lesson their success has taught them is that they can achieve great things in spite of the odds. They are Whole People who aren’t okay with accepting anything less than another Whole Person.

Speaking for myself, I have accepted the idea that I could possibly never be married. Some people might say that this is a self-fulfilling prophecy. I don’t think it is. Fifty percent of all marriages in divorce, remember? A very small fraction of married folk believe their marriage could in divorce. Who’s fooling whom here? If I can be okay with being single for potentially the rest of my life, then I am not going to wait around to do things. I’m going to charge full force. And somewhere out there, there is a guy who thinks that’s hot. He’s the guy for me.

Dashing My Remote Working Dreams

I recently read (or actually listened to) “The Four-Hour Work Week,” which is pretty much about how you need very little time to complete your work if you use the author’s productivity methods and outsourcing. Fascinating. Doable, I thought. So, I started trying out some of the methods at my current 8-5 gig. Let me just let you in on a few of the blunders I committed and obstacles I ran into that I didn’t hear anything about in the book.

Auto-Reply Blunders
The first thing I did was institute the auto-reply method. I won’t go into it here, but I did blog about it last week. I made a blanket auto-reply message that bounced back to anybody (and everybody it turned out) who e-mailed me. Including my boss. Including his boss.

It worked like a charm until I realized that I had gotten an e-mail from my boss’s boss. Now, this would normally be a good thing. This means that my role is important enough to be receiving requests directly from the Big Man. The bad thing is that he immediately told my boss that I needed to remove the auto-reply.

“Corporate sees that, too,” my boss reminded me. “Besides,” he continued. “You should be answering e-mails as often as possible.”

Auto-reply killed. I still have the dinging alert and pop-up window turned off so that if I’m deep into a project so a forward of cute kittens and puppies won’t distract me from the task at hand.

Punching the Clock – Literally
OK, this was my bad. I had a hard time getting back on my sleep schedule after being on hiatus from what will be henceforth known as Two Weeks of Hell. I came in late twice last week (30 minutes late), prompting my boss to remind me that my hours are 8-5 and that’s important because I’m the only one in from 8-9 am.

“It’s not that big a deal,” Boss says. “Besides, next year we’ll probably be moving to a clock-in, clock-out system anyway.” Say what?!

Apparently, I’m not the only person appalled at the idea of having to physically clock in. A recent article described the rise of fingerprint clock systems as “creepy” and intrusive. Aside from being amazed at the level to which corporate America will stoop in its pointlessness, this throws a major wrench in my plans to work towards a remote working environment in my current job. What will be the point if once achieved a few months later I am forced to be present for clocking in?

This is presenteeism at it’s worst in my opinion. Perhaps I’m merely a product of my generation, but I don’t understand why my presence is necessary when I spend the whole day in front of the computer, interacting with no one outside of e-mail and the very occasional phone call.

Never one to admit defeat, however, I am prepared to regroup and figure out a work-around. Unfortunately, if these things are true at my present job, then it may be that my work-around is a new source of income. Which was sort of the point anyways. I wanted to pick the easier way, but it doesn’t look like it’s viable. In all fairness, Ferriss (author, “Four-Hour Work Week”) did say it was better to lose the corporate gig altogether, but hey, sometimes we have to leave our claw marks in what’s comfortable before we’ll give it up.

Good Work Life = Good Sex Life

Recently my career life has taken off in unexpected ways. I got a raise at work. My IT consultancy has a steady, dedicated customer, and plans for increasing the client base are going well. My blog site, WorkLoveLife.com, has skyrocketed within the past two weeks, with traffic increasing exponentially.

I was riding a huge wave, and suddenly I exuded confidence in a way I never have. My newfound success gave me a sense of poise that spilled over into other areas of my life. Why not upgrade to a nicer apartment on the beach when my lease is up in a month? I’ve earned it. Why not gun forward on that project at work? I know it will work.

Here’s a not-so-secretive secret about confidence. Not only does it dramatically increase your odds of getting what you want, but it does wonders for your sex life. Self-confidence is sexy. Someone who knows what she or he wants and goes after it is, well, hot. There are no two ways about it.

I read a blog recently about why you actually want to date a player (hat tip: HoneyAndLance). A lot of it has to do with self-confidence. I have to admit by the end of the post I realized that the guy I’ve been seeing is sort of a player. And I like it. I love that he’s confident, self-assured and comfortable in social situations.

I didn’t make the correlation between career and sexual confidence until recently. Given the number of deaths and illnesses in my life recently, let’s just say I haven’t exactly been feeling it. Something snapped on Saturday though. After looking at a fabulous 1-bedroom condo on the beach and deciding to take it, I was riding high. I went shopping and after realizing that all the running had paid off in the loss of both a jean size and a shirt size, I asked myself why I shouldn’t go all out on the weekly Saturday night dance-a-thon. Some cherry-red lipgloss and a new pair of jeans later, I knew I was looking good. More than that, I was feeling good. I was rocking it.

One problem. The guy I was seeing said earlier that day he wasn’t game for going out. Exuding a confidence he was unaccustomed to seeing in me, I messaged him: “You should reconsider. I’m looking pretty damn good tonight.” Some more flirty text messaging ensued (totally out-of-character for me), and before long I had him: “We’re on our way.”

Don’t feel too bad for him. He knew what I was up to from text message #1. That didn’t matter – what got him was the surprising new attitude I wore. It was clear that I knew what I wanted that night and that I went after it. It was a turn on, not just for him, but for me too. I wasn’t nervous, anxious, distracted, or busy trying to decipher whether or not he was thinking the same thing I was. I had my eyes on the prize.

The interesting thing is that I always thought that this wasn’t part of my make-up. That in order to be one of those sexy, confident women, I would have to act, play a part. The truth is nothing has come more naturally.

A warning here. It goes without saying that over-confidence is decidedly unsexy. Take it too far and you’ll come off arrogant, stuck-up, better-than or all of the above. Not hot.

Productivity Tip: Read All Your Books With Your Ears

I am an audiobibliophile, a lover of audio books. It didn’t always used to be this way. I used to be your average, run-of-the-mill book junkie. Then I ran out of time to read. So I did what any good junkie does – I adapted.

It started just a few months ago. While reading “Rich Woman,” I was turned on to the Rich Dad Poor Dad series. I enjoyed “Rich Woman” so much that I wanted to pick up something else. The problem was that with my job, my burgeoning entrepreneurial efforts and my newfound love of running eating up more and more of my time, I was losing time for reading.

I was also finding it difficult to concentrate and focus. If I tried reading at home, I would fall asleep (lame!). I couldn’t read on the treadmill (too much bounce). Finally, my vestige the coffee shop would eventually fail me, too, as I would find myself more interested in journaling, sketching business plans or working on the blog. My love, my passion was falling to the wayside.

Aside from reading for the sheer pleasure of it, I am a known neophile. I love new things – new activities, new places, new foods, and most importantly, new ideas. I’ve had a profound love of learning since I was little. I probably scared my parents half-dead when I announced at 16 that I planned to be a professional student. That didn’t happen per se, but I like to think of myself as a student of life, always willing to learn what life has to dish out.

All this stops if I can’t read. I must consume new ideas. It’s like oxygen. So, time-starved and apparently suffocating sometime in January, the audio book entered my life in a big way. I started small with “Retire Young, Retire Rich” by Robert Kiyosaki (another Rich Dad Poor Dad book). It was only three hours, but I figured, geez, how long do I really spend in the car? Apparently a lot of time. I finished that bad boy in three or four days. So I listened to it again to make sure I had absorbed it all.

From there, it spiraled. I have a friend who introduced me to audio books who listens to them too, so we swap them back and forth. Sometimes I just listen to the CDs, but sometimes I rip them into my library and put them on my iPod. Now I can read and jog at the same time. No problem.

This is an important productivity tool for me. I simply do not have the time I used to have to read, but I do have plenty of gaps in my schedule where I am not necessarily doing something that requires sustained intellectual effort, like driving or jogging. We cannot simply let the things we love drop off because we don’t have time for them anymore. We adapt, we change, and we learn to get both when seemingly given a choice between two options.

Tips for productively using audio books:
· Get non-fiction. This seems like a no-brainer to me. Unless you have absolutely no time for fiction and need it, then I suggest going on a strict non-fiction audio diet. Get your learn on.

· Get something you’re interested in, otherwise you’ll get bored. Instead of being invigorated by your audio experience, you’ll be snoozing. I’m a fan of quasi-inspirational material, like “Good to Great.”

· Take recommendations. If you have friends who have similar passions, pursuits, goals and/or tastes, hit them up for some suggestions. Remember, they don’t have to be recommendations for audio books.

· Borrow and buy used. Audio books are expense. I can sink $75 in one trip to Barnes & Noble on just two audio books. I like to swap with friends, buy used or at discount.

· Load it into your portable audio device. Putting it on my iPod allows me to pick up wherever I left off, whether in the car, on the treadmill or at the beach. You can actually download mp3s of books directly now.

· Convert your reading list. I have a lengthy book list. This might seem simple, but a lot of people forget. Just convert your “book list” to an “audio book list” and begin there. You’ll have that bad boy whipped in no time.

· Listen to it twice. I don’t always absorb it all the first time. Whenever our mind wanders when we are reading, our eyes will naturally go back and scan the sentence over again. That’s why sometimes we find that we’ve been reading one paragraph for 30 minutes. Our ears don’t do that.

Keep your ears peeled. You just might learn something.

Are Schedules Made for Breaking?

I recently got a question from a reader and responded to it. It clarifies some of my thoughts related to relationships, ambition and organization, so I thought I would share it here.

Question:
"Just curious, are you secretly one day hoping for some man of your dreams character to come along and throw you off your schedule and change your life? Or do you ever feel like maybe you're organizing your life too much? I'm not saying you are, but a lot of the blog is organizing your life, and though you're not there now, it seems like you might progressively become a schedule book. Sometimes I want to become a schedule book, but just so I can break out of it."

Answer:
"Hmm... No, I don't secretly want a man to throw me off my path. As a matter of fact, the past few months I've become rather relationship phobic. I would say that I'm afraid someone will throw me off, but I'm not afraid of it because I know I wouldn't let it happen.

I schedule my time, but I schedule it so that I can fit in all the things that I love doing. When I was doing it without a schedule, I felt crazed and time-starved constantly. The fun things were falling to the wayside because I was running around distracted.

I leave big gaps in my schedule. Sunday, for example, has just a few items: run, write blogs, post blog. None of them have set times, it's more a loose to-do list. I fully intend to spend most of that day on the beach with my iPod, some Jack Johnson and a book (which will probably be used more as a pillow than for reading). And I shall eat strawberries and wonder what the poor people are doing (i.e. people in snow, not near water, etc.).

I understand what you mean though. I used to come up with schedules in college just so I could rebel against them - it made me feel spontaneous to be at Wal-Mart buying hula hoops at 1 am when I should have been writing my Vonnegut paper.

That you would consider someone to be rescuing you from your scheduled self makes me think that you don't enjoy schedules in the first place. Some people work well with highly-organized agendas, like me. I'm a terribly disorganized person in reality (you should see my apartment), so people marvel when they see my color-coded planner with my entire week neatly arranged. 

Why? Because I couldn't freakin' remember to do ANY of it if I didn't do this. If I were naturally organized and prompt, I wouldn't need multiple alarm clocks, a color-coded organization system, and e-mail reminders. If I were a naturally focused person, I wouldn't need productivity methods. I am simply a person who knows 1. her weaknesses, and 2. what she needs to do to accomplish her goals.

Do I want someone to rescue me? No. Do I want someone to share my beach blanket and smile back when I wonder what the poor people are doing? Sure. Do I want someone to sympathize with me when I get done with an 18-hour day? Absolutely. But I want someone who respects me enough to know that what I do is important to me and who supports me in it, who believes that I can do it - not someone who wants to 'take me away from it all.' 

I enjoy my life, so immensely. It's full, it's productive; readers (some friends, but mostly strangers) e-mail me and say what I'm writing is making a difference. That's why I do this. This is worth it to me. I wouldn't have it any other way."

Batch It Up - I'll Take It

On a recent road trip, I listened to “The Four-Hour Work Week” to make the most of my time. Now, I’m no productivity junkie (I’ve seen those people – it’s hilarious to watch how unproductive they are), but Ferriss had some ideas I found easy to put into action immediately. His concept of batching in particular has been useful for solving a problem I’ve been having lately with focus.

Ferriss uses the analogy of how T-shirts are batched, or produced in quantity at once, at screen printers. He recommends applying this concept to regular tasks you face at work; such as checking e-mail and voicemail only twice a day at specified times. By batching you save time because you are not stopping in the middle of one task to read and answer e-mail or the phone, throwing your focus off of the task you were working on.

Here’s what my new auto-response is on my e-mail: “Due to the volume of projects I currently have, I will only be answering e-mails at 11 am and 4 pm daily. If you have a time-sensitive, urgent matter, please call me at 555-5555. Thank you and have a great day.”

I don’t pick up the phone when it rings as a rule. My voicemail goes: “You’ve reached Holly, blah blah manager at XYZ. Due to the volume of projects I currently have, I am checking voicemail at 11 am and 4 pm daily. If you have an urgent, time-sensitive matter, please call my cell phone at 444-4444.”

This has actually been working. As a matter of fact, some of my coworkers actually apologize when they do get ahold of me saying, “We all know you’re busy, but I’m having problems with X.” This method forces them to be specific with their requests, using less of your precious time.

I have been able to apply this to other areas, as well. I started batching things for this blog, for example. On Sundays, I set time aside to write all of my posts for the upcoming week. This has been particularly effective. It can take me a while to get into the creative mindset I need to write, and it’s not very efficient to take 15 or 20 minutes to get there and quit after just one post. So, I write three or four on Sunday and don’t write any more during the rest of the week.

I have also batched responding to comments and e-mails regarding the site. I do that on Tuesday, Thursday and Sundays. Scheduling it has allowed me to keep up with it on a regular basis and to be consistent with readers. On Wednesdays, I respond to other blogs I have read and e-mail or network with other bloggers. Again, this has helped with regularity and consistency. It also ensures that I’m not up at midnight reading and responding to blogs every night when I ought to be sleeping.

What can you batch?

One Life, Two Jobs

I recently acquired a second job in addition to my regular 8-5 corporate job. It was meant to accomplish two things: 1. Give me practical experience in the field in which I aim to start a business one day, and 2. Give me a little extra income to put toward savings for a house and investments.

I thought long and hard before deciding to take on a second job. Would I be able to handle the hours out of my social life and other entrepreneurial ventures? What toll would it take on my primary job/career? Were my reasons solid enough to keep me interested and motivated when I got tired and missed the beach?