Gen Y isn’t unique; we’re just a bunch of bursty workers

Earlier this week I ran across an amazing presentation on knowledge workers and office 2.0 on SlideShare (which is an awesome site – it’s like YouTube for presentations). Check it out:

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“Finally,” I thought. “Someone has defined me!” I’ve been trying to figure out a subtle way to e-mail it to my boss ever since.

Here’s the thing: Stephen Collins (the presenter) talks about “bursty” versus “busy” workers. Bursty workers are what we often define ourselves as in the Gen Y set. We may not look like we’re doing work, but we are. We might be at a café, chatting with coworkers in other departments, on Twitter… all the while, we are collecting information in our minds. We’re generating ideas; we’re rolling them around in our heads, working out the kinks.

Take myself, for example: I prefer to design web pages and logos while I’m on the treadmill. I have no idea why; it’s just what works for me. What are the odds my boss is going to let me leave the office at 4 so I can go for a run, though? I can tell you that answer: slim to none.

Bursty workers are called such because they tend to have highly productive bursts in which the majority of their work gets accomplished. They don’t want to be at a desk very often. They can often do in 30 hours what a busy worker will accomplish in 40. They surf the Web, they don’t keep normal office hours, they place importance on connecting with other departments and companies outside of their own, and they don’t mind failure. As a matter of fact, they fail a lot.

Anne Zelenka wrote the quintessential busy vs. bursty worker article more than a year ago. She says it best: “The lack of understanding between busy and burst goes beyond just the inability of the busy to see the value in using Web 2.0 tools. In almost every aspect of work, bursters look entirely unproductive and irresponsible when judged by busyness economy rules.”

You see, my boss is a busy worker. I am a bursty worker. Busy workers very rarely understand the bursty workers. Or, they try to figure out how to fit them into their paradigm: “If they produce more in less time, shouldn’t they just be producing more?” Wrong question. Collins states on his site that you simply can’t discount the time spent in thought, working out the structures.

I started e-mailing with Stephen Collins after watching that presentation, and he pointed out to me that bursty workers are not just Gen-Yers. He’s a Gen-Xer himself, and (of course) a bursty worker. Anyone can be a bursty worker, whether they are Gen Y or Boomer. Knowledge workers (anyone who works for a living at the tasks of developing or using knowledge), however, are especially apt to be bursters.

If you look at the traits of a burster, you’ll probably see the standard frustrations over Gen Y “work ethic” that our busy counterparts are always hemming and hawing over. I posit that these are not Gen Y traits, but that they are simply bursty worker traits. Due to the way that Gen Y has been brought up, we skew toward the bursty side, while our parents, and certainly our parents’ parents, skewed busy because of their environment.

I’d also like to point out that it seems now more than ever, there are more knowledge worker careers available also. My dad was a carpenter, and my mom was a dental assistant. They had to be present at their jobs during specific hours in order to produce. I am a research analyst. I sit in front of a computer most of the day. It doesn’t really matter where my computer is and when I sit at it. As I said above, I actually “produce” on the treadmill.

A problem with Gen Y’s work ethic? It’s not Gen Y. And it’s not a problem.

Note: This article was written in my head while walking around talking to coworkers, surfing the Web, reading Twitter updates, and browsing my Google Reader.

Introducing a new person into your life

When I met Date #4, I wasn’t looking for anything serious. I was simply mixing a little business with pleasure when my online dating research yielded a surprising result – a dateable, attractive man with whom I was compatible. My life was run at a hectic, but efficient and highly effective pace. There simply wasn’t a whole lot of room. I liked it that way.

Things started slowly. I told him I wasn’t looking for anything serious, that I was, ahem, very busy and important. No time for a relationship, not looking for that sort of thing. He said he understood, respected my priorities, etc.

Then I fell in love with him.

The “serious” thing needed revising, obviously. As two people are apt to do when they find they enjoy one another’s company, we spent a lot of time together. 

A lot.

I stopped running. I stopped blogging as regularly. I stopped doing laundry and grocery shopping. I was deep in Cloud Cuckoo Land, as I like to call it. That place where newly formed couples spend way too long looking into each other’s eyes, sleeping really late on weekends, and having lots and lots of hot monkey sex. 

As much as I knew this was going to happen, I couldn’t stop it. Perhaps I didn’t want to stop it. What the hell? Falling in love is fantastic. Why skip all the fun stuff and move straight into routine? 

Incorporating Date #4 into my life isn’t the same as making a new friend or having a relative move into town. This is someone that I hope to have a meaningful relationship with. Anyone who has been in a relationship for a period of time knows that it takes time to get to know someone. I liked Date #4 and I wanted to learn about him – that takes time. Granted, you can take your time getting to know someone, but I tend to be an extremist with a “good” button instead of an “easy” button. If it makes me feel good or happy, I’ll slam that damn button till it’s broke. Luckily, I didn’t do that here.

Armed with a little bit of knowledge of myself and my habits, I tried to resist Cloud Cuckoo Land, but it was simply too alluring. GIWS and I had managed to see each other only once a week, twice tops, throughout the few months we dated. I tried to do this again, but to no avail.

When I got sick (again), my frustration reared its head. I had gained 5 lbs. I was completely out of racing shape. I’d been eating entire meals out of the vending machines at work. Thanks to my fourth sinus infection this year, I was waylaid and unable to stay awake long enough to do anything other than go to work. I reached my breaking point when my libido disappeared. WTF?!

A week later, I got better and I got some perspective. Date #4 and I have been together for only two months. I realized that I could maintain my old schedule and kick him out of my life or I could find a new routine. That period of everything going to hell was just a slash-and-burn method of prepping the soil for a new life. One that involves the man that I love and all the activities I love.

What I ended up having to do was first explain to him what was going on in my head. He understood and didn’t take it personally at all, which was essential for me to feel comfortable moving forward. I explained to him that there are a lot of things I enjoy doing that I haven’t been doing lately, and that I need a routine or schedule in order to make it all fit into my life.

I looked at my schedule, needs and priorities. I looked at his schedule, needs and priorities. He has two dogs, so he can’t stay over too often. I live out of the way of my work and his house, so I have to bring all my stuff for work if I’m staying over. It made more sense to do all that if I were staying two nights in a row. For both of our sanity and respect of personal space, I decided two nights apart would be good for us. Thus, a schedule emerged. I would stay with him Wednesdays and Thursdays, and he would stay with me on Tuesdays and Fridays. Sundays and Mondays we had off, and Saturdays I left to whim (even I don’t try to plan everything).

I make sure to bring my running shoes to his place and try to take the dogs out with me. I also run on the evenings we’re not seeing each other. The beginning of the week can be overwhelming for me, so that’s why I picked those two days to spend apart. It gives me the time to work on my blog, get my clothes ready for the week, and to generally spend time with myself, which I think is important in any relationship.

Once I identified the problem and communicated that to him, I was able to then ask, what now? How can I have both – him and my old life? Planning the nights was a great first step. It allows me to plan what will need to happen and when. The other stuff is simply up to me. Once I finished the relay marathon I had spent months training for in May, I had a hard time staying motivated, so I signed up for a race on July 4 and started looking for more to keep me running.

Maybe this is easy for some people to figure out, but I was really happy being single. My life was happy and whole when I met Date #4, so much in fact that if it weren’t for my sister’s sage advice to not let opportunities pass me by, I probably wouldn’t have made the leap.

I’m glad that I did, but that period of transition can be tough. I think it’s important to be honest with yourself, to communicate your frustration without laying any blame, and to get into the solution. Dwelling in the problem while I was sick yielded nothing but a depressing blog post (sorry!). Once I decided to try a solution, I was already feeling like my old self and it didn’t take long to get back on track.

Oh, and my libido came back. Thank god.

[Photo credit: Evan Romine]

When "Relaxation" Becomes Plain Lazy

I’m staring back at my reflection wearily. I’ve just finished washing my face for bed when I realize why I’m so tired of looking at myself in the mirror every night. It smacks me it comes back so suddenly. This is what you looked like before you got a grip, I remember.

There’s a lack of color here. There’s been a lack of color since… since… when did it fade? Somewhere around falling in love and completing my relay marathon only a month ago. I used that week after the race to “reward myself.” I let myself eat poorly and slack off on my training… way off. As in, didn’t do it all.

That week has yawned into a month.

I can feel the little roll at tummy when I slump in my bad posture. It isn’t just that my face has lost color and that I have probably put on two or three pounds. I haven’t been sleeping enough, not what I call a healthful amount. I haven’t been going to enough meetings and I can feel that my spiritual well-being is affected. I’ve been eating entire meals out of the vending machine at work.

This isn’t the dark cloud of grief that rolled overhead back at the beginning of April. This is laziness. Knowing how to pick myself up and not being willing to do the work to bring that about. In my 12-step program, we say that when the pain is enough, we will act.

Luckily my threshold for pain has become amazingly low. Tonight, one glance in the mirror does the trick. I’m tired of being lazy, I assert to my innermost self. This sucks. Let’s quit this shit and get on with the rest of it.

I could go on and on as to why this has happened – work has been slow and uninspiring, a new relationship needs attention, there are things to do besides train for races that are months away. Excuses. Excuses I’ve been willing to make and accept because I am lazy and unmotivated. So here I am. Out of racing shape, pallid faced with an upset stomach and three pounds heavier. I’ve even been reduced to participating in pointless blog commenting, something I usually have enough serenity to not get involved in.

This one is all on me. I’ve written before about accountability partners and the wonders they can work for helping you to stay motivated. That’s fine and well, unless you stop calling them… especially when you want to avoid being, er… accountable.

In the past I could spend an entire blog post on how I’m going to pull my shit together, exactly what I’ll do and in what order to get things back on track, reassure you the reader that I am indeed doing it. And then promptly sit on my ass for two more weeks before I finally follow through. I won’t do that here. I’m not sure when my motivation will come back to me or when exactly I’ll decide that it’s been enough.

I think I just did though.

Make a Goodwill Tour of Your Office, Increase Productivity

My first job was at a start-up of just three people (it grew to a whopping 12 at its largest). At first we didn’t even have separate offices, and as we grew, we upgraded to larger digs with more people crammed two to an office. At a start-up, everyone pretty much knows everything about each other’s lives. It’s not just the office sharing; it’s the long hours, the pent-up stress blowouts, and the commiseration over peeved significant others and your lack of life/sleep.

Things were a little different when I started at my present company, which has approximately 300 employees. My department is made up of only three people (sound familiar?), and we have one large open office. So, like before, we’re pretty much in tune with what’s going on in each other’s lives, without the crazy 60-to-80-hour week crap. (I love trying to figure out how to talk to gyno on the phone with my male boss within earshot. Fun.)

That said, there are nine other departments in my company, with varying numbers in each department (IT has three like us, while advertising has more than 50). I usually only have contact with these people when I need something from them. They don’t really know me from Adam, so I have to wait in line usually like everyone else. But I see the long-timers and the super-friendlies skipping their way to the figurative front of the line all the time. I figured this was just how it went and so be it.

There is a part of corporate life that I don’t always understand. It’s the water cooler conversations. To be honest, I don’t give a crap about American Idol, Let’s Make a Deal or what your kids are doing. The asinine things I would hear people talk about totally escaped me – there are times where what they are saying doesn’t even make sense, jokes with mismatched punch lines, etc.

But I learned how to speak it eventually. The first couple of times I didn’t even understand what I was saying but the coworker chuckled and left. As I caught on, I realized that while I may not care what’s going on in my coworkers’ lives, that connection can be leveraged.

If you aren’t a natural connector or social butterfly, try making a “goodwill tour” of your company. Take an hour or so in the morning, when folks are getting their coffee, checking their e-mail and reading the headlines to ask them how their weekend was, how their kids are, how their week is going so far.

I stopped by one department on Monday to ask a manager if he was feeling any better after being out the prior week. He seemed surprised and was genuine in his thanks for the inquiry. As I left I asked another coworker in that department how his weekend was and how his kids were, knowing how much he values his family. I asked another how her daughter’s graduation went, and made a joke about a woman having more work done than the coworker’s house, which I overhear her complaining about the renovation on.

I used to think these things were enormous productivity blockades and time-wasters. Sometimes they are; but other times it has helped me jump to the head of that proverbial line. How’s that cold, Roy? Oh, good to hear. Listen, I’m having tough time getting these lists…

While it sounds self-serving in some aspects, it’s helped me to get involved in my colleagues’ lives to a healthy extent. I have even built outside relationships with a small handful of them. Sometimes I have to be forced into social situations and increasing productivity and decreasing work downtime is a great motivator for me.

Forget Relaxation - Take A Bliss Break

It’s been suggested that I’m wound a *little* tight. I’ll be the first to admit that I have problems relaxing. I tend to be sort of a black-or-white, stop-or-go kind of person, at least when it comes to my work and myself. For the past five months or so, I haven’t been able to let go of this tension. I’ve sort of had this feeling that I need it to keep going, that somehow relaxing would cause me to lose my momentum. 

On the other hand, I know that I need to relax every now and then; otherwise I won’t be as productive as I could be. And so it has been with this in mind – increased productivity – that I have set about trying to “relax.” Like any good workaholic, I schedule a break. I cordon off a largish chunk of the day and I say this is where I will relax. 

It never works. For some reason all I can think is something along the lines of “Hurry up and relax so we can get revitalized and work better!” It doesn’t take a genius to figure out that not a lot of relaxing gets done this way. And yet, bull-headed and not really knowing any other way of doing it, I keep trying the same thing expecting different results.

So when Date #4 asked if I would like to steal away to his property in the Hill Country for the weekend, I said yes without a second thought. I wondered if it were possible that I could actually unwind finally. Would I be able to release the tension I’d been holding so tightly to me for the past five months?

I won’t lie: I brought my laptop with me and double-checked with D#4 that there would indeed be Internet access. And bless his heart, he let me bring it, warning me that I wouldn’t want it once I got there.

Indeed, as we drove onto smaller-still roads that turned to gravel, I thought two things: one, is he gonna kill me out here; and two, you’d have to get me this far away from things to quiet my mind. I am pleased to report that the majority of the weekend was spent in sleep (10 hours every night for three nights), in bed (ahem), reading fiction (fiction?!), talking, or hiking and swimming.

The weekend was in a word blissful. (Merriam-Webster defines bliss as "complete happiness.") I had let go of every thought of work, this blog, my company… I wasn’t consciously attempting to relax. I had sort of given up on the idea. I finally let go of the part of myself that felt guilty or anxious for indulging in day-long pajama-wearing or 48 hours without e-mail (gasp!).

I came back to work refreshed and ready to tackle a lot of projects I’d been putting off. I was much more focused than I had been (that might have had something to do with all of the sleep I got), and my mind was swirling with new business ideas. And, of course, this post.

What is the most blissful thing you could do for yourself? Maybe it’s as simple as a pedicure, calling in a sick day to go surf, or spending 48 hours in the country. Try to make it happen this weekend. See how much more productive you are on Monday.

A Simple Productivity Method That Yields Results

In just six months, I have managed to achieve a lot of things in my life, major changes that probably should have taken years to accomplish. Here are just a few: I started a small business that is likely to support me entirely within the next six months, created a blog that is syndicated to two other sites and hit 3,000 unique visitors within two months of founding, lost 20 lbs, reduced my debt and was nominated employee of the month at my company.

A lot of people ask me how I do it; how do I keep up with it all? After all, a full-time job, a part-time job, a company to run and an advice site to publish take up a lot of time and energy.

I will share with you my simple productivity method. I say that it is simple, because it is. However, it is not easy. There is a vast difference. I guarantee that using this method will change your life if employed daily.

Put one foot in front of the other. Take one step at time.

Perhaps I should elaborate. See, first you take a step. If your goal is to start your own business, that step might be to obtain a tax ID as a sole proprietor. If your goal is to lose weight, you switch out your breakfast burrito with an apple and a smoothie. If your goal is to start a website, you purchase the domain and hosting.

Then, you ask yourself, what’s the next step? Then you take it.

You write a business plan. You start running every other day. You sketch ideas for your website homepage.

Rinse. Repeat.

Everyday, you wake up and you ask yourself, what’s the next step? Then you take it.

What’s the catch? There’s no catch. You just have to really want it. There’s no half-ass way to obtain anything worth having. You just wake up and you start doing. You don’t make excuses; you don’t spend a lot of time wondering what the first step is. Don’t worry if you jump into the middle first – you’ll find your way to the beginning quickly.

This is how I started my business, launched my website, became great at my job, got into racing shape, and began dating again. I haven’t done it perfectly, but luckily no one is grading me. And if I had waited to do it perfectly, it wouldn’t have gotten done.

The most important thing is to make sure that your Why is strong enough. Why do you want to start a business, lose weight or start a website? If your reasons are flimsy, your results will be too. If you want to start a business because your buddy is, that’s not a good reason. But if you want to start a business because you believe you have a great product or service the world needs, then that’s something to hold on to. If you want to lose weight because your boyfriend or girlfriend said you were fat, you’ll probably stay the same. But if you want to lose weight because you’ve decided it’s high time you got healthy, then you’ll probably make it.

The reason your Why needs to be strong is because there will be days when your resolve will fail you, when you wake up and say, f*ck the next step, let’s sleep in. You have to keep going, one foot in front of the other.

Some days you may feel like it’s too much, there’s too much to do, too many steps before you get where you want to be. That’s OK. You just have to take one step. Not two, not tomorrow or in a month, but one step today.

One day, you’ll look up and you’ll be amazed at how far you’ve come. One step at a time.

Be Good at What You Do – Even If You Don’t Like It

It’s not really news to anybody that I’m not exactly passionate about my 8-5 job. The work I do is highly analytical, data-oriented and involves me starting at a computer screen for 8 hours a day. When people ask me what I do at my job, their eyes generally glaze over when I get about 15 seconds into it. That’s about how long it takes before my eyes glaze over when I open up a new set of data I’m about to work with. I am not, however, excused from excelling at my job.

I believe that if you ask my coworkers, my boss, and the associates who rely on my work on a daily basis how I am doing, they will probably tell you that I’m a data whiz kid, an Excel genius, a PowerPoint guru. OK, maybe that’s taking it too far, but for the most part, they’ll tell you I rock my job. Because I do.

Let me repeat – I don’t love my job. As a matter of fact, about twice a week I skulk off to the online department and chat with the guys over there about what’s new in the online world. I wonder, sometimes out loud, when another position will be budgeted especially for me. Then I go back to my desk and finish my work.

Sound boring? It is.

Maybe this sounds really bleak to you, really dismal and boring and you say to yourself, “I could never do that.” Well, remember that I do have a passion – my own business that I am growing after hours.

It’s also really exciting to hear the president of your company decide that you are the only person necessary at a conference call who is not a manager or vice-president. It’s nice to hear you described to a new manager as an integral part of such-and-such process. It’s gratifying to hear that you were impressive in that strategic planning meeting.

It could be tempting given the recent success my own business is having, to not give a crap about my current job. Here’s the thing: I don’t want to be known as a crappy worker. I don’t want to put mediocre work out into the world. I also respect that the people I work with are counting on me to support them the best that I can. They are passionate about their jobs and they are counting on it to provide for them.

In a word, what I am talking about it responsibility. I may not be passionate about my 8-5 job, but I am passionate about being a quality employee and coworker. To buck Gen Y stereotypes, I guess you might say I am passionate about responsibility.

If that’s not good enough for you, then remember that everyone you come in contact with at your current job is a contact. Your reputation as a solid worker is at stake.

*Shortly after writing this post, I found out that I am up for Employee of the Month at my company. Pretty great for a job I'm not passionate about, huh?

Optimize Your Space for Maximum Productivity – And Happiness

I made a big move this weekend, in the physical sense, as well as less literally. I moved to a new apartment in a new part of town, and it’s as if I’ve officially started a new phase in my life.

I don’t know if it’s my age, or the situation I found myself in, but I never really could find an apartment that I liked and that I could also afford. Plus, I was living with someone, so compromises had to be made (this place was closer to his work, that place was cheap enough for our budget, etc.). When we split, I had to find a place quick. The place I took was too expensive for my budget, so I downgraded severely as I tried to reign in my spending and get back on my feet financially after losing my job, my car, my dual income living situation and getting sober.

It took me a year. Soon after I celebrated my one-year anniversary last month, I signed a one-year lease on a condo on North Padre Island (the beach!). The past two weeks have been downright unbearable as I waited and waited for moving day to come. And tonight, going back to the old apartment I had come to disdain so much to do the final cleaning, time crept so slowly I thought it would stand still. Finally, I drove off, and immediately called a friend to announce I was leaving the old apartment for the last time. Hallelujah!

I guess the point I’m trying to make in a roundabout way is how our surroundings affect us. I took my previous apartment because it was cheap. That was the only reason. I figured for the price I could stand just about anything. Not so. I grew to dislike it so much that I never wanted to be there. Even when I needed to do work or read, I would go somewhere else to do it. I’m not sure exactly what it was – it could’ve been the grey carpet, or the circa-1978 fixtures, or the unrespectable neighbors. It could’ve been merely what it represented to me – a time in my life where frugality was the biggest necessity, an era of character-building hardship.

Even only half-way unpacked, I love spending time in my new home so much, I look forward to returning to it all day, unlike my previous apartment, which I dreaded going home to. For the first time in my life, everything seems like it belongs. The furniture belongs, the paintings belong, and the towels match. I belong. I guess it feels like my space, my own home. It’s a wonderful feeling.

As I move my company into a new area – office optimization – how your space affects you is something that I will be focusing on. Certain colors soothe (blue), while others energize (orange). There is an optimal set-up to achieve maximum productivity in every space. As I move into my new apartment, I’m trying to achieve this with my own space.

It’s about more than just achieving maximum productivity though. It’s about being able to enjoy the space that you’re working in. One of the coolest office set-ups I’ve ever seen is at Pixar, and Microsoft Research has some pretty cool ones too. My offices at work are painted in two shades of green – bright grass green and cool pastel green. It’s energizing and somehow always makes it feel fresh in there.

The best offices, in my opinion, are wireless and paperless. Why not set up Wi-Fi and give everybody laptops? Make spaces that go beyond traditional cubicles and desks. I had the opportunity to redesign a previous company’s space, and that was exactly what I lobbied for. Instead of desks, there were tables and comfortable sofa chairs. Instead of a separate office for every employee, the rooms were separated by function. There was a meeting room, a brainstorming room, a library/”quiet” room, a multimedia room, and a break room. Each one had a different tone to match its function. The brainstorming room was looser, had brighter colors and rearrangable furniture. The library had bean bags and sofas and dimmer lights to suggest quiet; the multimedia room had large glass tables for projects and plenty of direct light.

When your environment is inviting, it will be hard to get people to leave it, kind of like my new apartment and me. When the environment is functional, things will get done. When the environment is optimized, things will get done faster. Faster, productive employees who want to be at the office? Sounds good to me.

Check out real people's cool home offices [hat tip: Lifehacker.com].

Prepare to Stay Ahead

There has been some major backsliding going on in my life the past three or four weeks. Let’s just say some slacking has occurred… it’s like cancer. It started in one area of my life and spread quickly to the others. Part of this can be blamed on tragedy and illness, but that crutch has gotten old. It’s time to throw out the excuses and get things back on track now.

Sleep
I used to be the Queen of Good Rest. I always slept well and for the optimal time. I guarded my sleep schedule like it was Fort Knox. I defended it and nurtured it. It’s as if I’ve spent the past month beating the shit out of it and calling it a Bad Kid. It hates me now and acts like an angry toddler. When I do give myself the time to get a good night’s rest, I have problems either falling asleep or staying asleep. When I wake up, I don’t feel refreshed. I feel more tired. Last night I slept for 9 hours to make up for the 5 ½ hour sleep cycles I’ve been doing. I feel less awake. People even say I look tired. I need to get back on a schedule. I’m sure it has to do with the fact that it’s been erratic.

Diet
I’ve lost three more pounds. Most women would be excited by this. I am not. This has nothing to do with healthy weight loss – I’m not eating right. And I’m running distance. As a distance runner, weight loss is your enemy (after a certain point anyways). I am usually vigilant about my diet – 6 or 7 small, regimented meals per day. I make sure I eat enough protein, iron, dairy and good carbs. Lately, I’ve been skipping meals, not really eating anything healthy, etc. I can feel how awful it is for me. Eating well takes time. You need to get to the grocery regularly for fresh produce and plan your meals ahead if you have a jam-packed day like I do.

Running/exercise
I run four days a week like it’s my religion. Since everything happened last month, I have seriously slacked. It’s Thursday and I haven’t run at all this week. Now, this is serious business. I have a 5K and a relay marathon to run in May. I’m not where I need to be. Aside from that, running is my release. I feel energized and empowered when I’m done with a good run. I particularly enjoy the time I spend outside doing it. It’s relaxing. Skimping on this area of my life does exponential harm to me; it kills my relaxation and my health.

Budget
Ugh. To be fair, I’ve lost 18 pounds since I got sober. The first five came off right away (I was a beer drinker – muy fattening). The rest I lost in the past 5 months or so through the combination of a healthy diet and running. So, I’m down a few sizes in almost everything, especially work clothes. That’s where I’m blowing my money. I’m close to overdrafting my bank account, and that is a place I really hate to be.

General cleanliness
Please step away from the apartment, miss. Really, things are pretty messy on the home front. I’m never in my apartment and since I am moving next weekend, I decided not to worry about doing much until then. Really, all I’ve done is create more work for myself when I start packing. The car is in pretty bad shape too – a cleaning inside and out is definitely in order.

Tardiness
Running around at break-neck speed has caused me to forget just about everything. (Hello? I brought my running clothes, but left my sneakers. Is anyone home?) I am sleeping as late as I can, and thus making it to work perpetually 15 minutes late, which causes me to leave 15 minutes late, throwing my entire schedule into chaos. That does not look good to the boss either. And, let’s face it, tardiness is tacky.

The Solution
The best people in my life always tell me to get out of the problem and into the solution. Having defined the problem, I know how to tackle it. One of my major problems has been budgeting time for preparation. Most of the things above can be eliminated if I will simply slow down and take the time to prepare for them.

I need to prepare my food for the next day. I need to get my bag of running gear together the night before. I have to take the time to sit down with monthly bills twice a month and look at how much I can afford to spend on clothes, etc. I need to spend just 10 little minutes cleaning up when I get home instead of falling onto the couch with the laptop for an hour. And finally, I need to guard my sleep schedule like it was the Most Precious and Dear Thing on the Earth again.

Your #1 Productivity Killer - Sickness

Meetings, e-mail alerts, busy work… these are the most frequently addressed productivity killers. I have read books and found work-arounds for all of them. What I can’t get around, what kills my productivity more than any form of corporate red tape is getting sick. Ironically, this seems to be the one productivity killer I can’t find a book on. Americans seem bound and determined to a.) not take care of themselves, and then b.) attempt to keep working, thereby dragging out their illness and spreading it around. This exponentially decreases productivity.

Two weeks ago, I got a sinus infection. This is a fairly common occurrence for me, given my allergies. What I should’ve done was take a break, get some decent sleep, watch my diet, hydrate more than usual, and get some good sleep. What I did instead was continue a ridiculously busy schedule and pay no attention to any of the afore-mentioned factors. Each day my sinus infection was compounded by the loss of sleep it brought. With no time in my schedule to make it up, I was blessed with a raging case of laryngitis.

Because I wouldn’t take two or three days to run at a slower-than-usual pace, I lost a good two weeks of productivity. I ran at my bare minimum, calling into work twice because of how sick I was. When I was at work, I was unfocused, tired and probably spreading some major germ action. My appearance was tired, messy and unkempt. My ‘give a crap’ was busted. I lost my voice for two or three days entirely, and only recently got my voice back (I’ve been borrowing Kathleen Turner’s voice for the past 10 days).

I took a few lessons away from this. These are pretty basic, but it’s amazing how glaring they can become when you’re completely wiped out for a few weeks.

Heed the Warning Signs
Given that I attended two funerals for people I cared about very much within one week of the other, I should’ve taken some steps to guard against illness. The mind-body connection is amazingly strong, and stress can and will take you down with the ship. When your life gets stressful, treat yourself better than usual. I’m not talking about an extra glass of wine; I mean you should take it easy on yourself. Get rid of the things in your schedule that aren’t essential and crucial and get some rest.

Watch Your Diet
What you eat is the fuel that you provide your body to keep you going. Treat your body like a Porsche. Are you going to put regular gas in that bad boy? I didn’t think so. You’re going premium all the way. It ought to be the same way with your diet, especially when you’re sick. Think about what’s going to help you get better and make a conscious effort to supplement your diet with the things you’ll need to ward off prolonged illness. Get some protein, eat dark green veggies, and for heaven’s sake, eat some oranges. The worst thing you can do is stop eating. You give your body nothing to use as defense and it will only get worse.

Hit the Hay
Your body is going to need more time to recharge than usual. If you are used to sleeping 6-7 hours every night, you’re going to have to make time to get more in order to get well. I also find naps help me get better faster. When I’m not feeling well, I’ll get home from work and snooze for a good 90 minutes. I find this is long enough to be effective and short enough to not ruin my regular bedtime.

Get a Little Exercise
Don’t go running any 10Ks, but do a little bit of exercise if you are physically able when you feel something coming on or are coming out of being sick. Some exertion will boost your immune system and help you feel well faster. Don’t take up anything new while you're sick; just do whatever you usually do at about half the time or pace. For me, this has taken the form of a light jog because I am already a regular runner. If I can exercise when I feel something coming on, it usually wards it off. When I do get sick, then as soon as I get over the hump I try to do a little something to boost my immune system again.

Cut Yourself Some Slack
Highly motivated people are usually their own worst critics. Beating yourself up mentally when you’re sick is counterproductive (as a matter of fact, it’s usually counterproductive, but that’s another post). Take this time to go easy on yourself. Again, that mind-body connection is strong and it is real. Stressing yourself out is going to make you sicker, longer.

Productivity Tip: Read All Your Books With Your Ears

I am an audiobibliophile, a lover of audio books. It didn’t always used to be this way. I used to be your average, run-of-the-mill book junkie. Then I ran out of time to read. So I did what any good junkie does – I adapted.

It started just a few months ago. While reading “Rich Woman,” I was turned on to the Rich Dad Poor Dad series. I enjoyed “Rich Woman” so much that I wanted to pick up something else. The problem was that with my job, my burgeoning entrepreneurial efforts and my newfound love of running eating up more and more of my time, I was losing time for reading.

I was also finding it difficult to concentrate and focus. If I tried reading at home, I would fall asleep (lame!). I couldn’t read on the treadmill (too much bounce). Finally, my vestige the coffee shop would eventually fail me, too, as I would find myself more interested in journaling, sketching business plans or working on the blog. My love, my passion was falling to the wayside.

Aside from reading for the sheer pleasure of it, I am a known neophile. I love new things – new activities, new places, new foods, and most importantly, new ideas. I’ve had a profound love of learning since I was little. I probably scared my parents half-dead when I announced at 16 that I planned to be a professional student. That didn’t happen per se, but I like to think of myself as a student of life, always willing to learn what life has to dish out.

All this stops if I can’t read. I must consume new ideas. It’s like oxygen. So, time-starved and apparently suffocating sometime in January, the audio book entered my life in a big way. I started small with “Retire Young, Retire Rich” by Robert Kiyosaki (another Rich Dad Poor Dad book). It was only three hours, but I figured, geez, how long do I really spend in the car? Apparently a lot of time. I finished that bad boy in three or four days. So I listened to it again to make sure I had absorbed it all.

From there, it spiraled. I have a friend who introduced me to audio books who listens to them too, so we swap them back and forth. Sometimes I just listen to the CDs, but sometimes I rip them into my library and put them on my iPod. Now I can read and jog at the same time. No problem.

This is an important productivity tool for me. I simply do not have the time I used to have to read, but I do have plenty of gaps in my schedule where I am not necessarily doing something that requires sustained intellectual effort, like driving or jogging. We cannot simply let the things we love drop off because we don’t have time for them anymore. We adapt, we change, and we learn to get both when seemingly given a choice between two options.

Tips for productively using audio books:
· Get non-fiction. This seems like a no-brainer to me. Unless you have absolutely no time for fiction and need it, then I suggest going on a strict non-fiction audio diet. Get your learn on.

· Get something you’re interested in, otherwise you’ll get bored. Instead of being invigorated by your audio experience, you’ll be snoozing. I’m a fan of quasi-inspirational material, like “Good to Great.”

· Take recommendations. If you have friends who have similar passions, pursuits, goals and/or tastes, hit them up for some suggestions. Remember, they don’t have to be recommendations for audio books.

· Borrow and buy used. Audio books are expense. I can sink $75 in one trip to Barnes & Noble on just two audio books. I like to swap with friends, buy used or at discount.

· Load it into your portable audio device. Putting it on my iPod allows me to pick up wherever I left off, whether in the car, on the treadmill or at the beach. You can actually download mp3s of books directly now.

· Convert your reading list. I have a lengthy book list. This might seem simple, but a lot of people forget. Just convert your “book list” to an “audio book list” and begin there. You’ll have that bad boy whipped in no time.

· Listen to it twice. I don’t always absorb it all the first time. Whenever our mind wanders when we are reading, our eyes will naturally go back and scan the sentence over again. That’s why sometimes we find that we’ve been reading one paragraph for 30 minutes. Our ears don’t do that.

Keep your ears peeled. You just might learn something.

Batch It Up - I'll Take It

On a recent road trip, I listened to “The Four-Hour Work Week” to make the most of my time. Now, I’m no productivity junkie (I’ve seen those people – it’s hilarious to watch how unproductive they are), but Ferriss had some ideas I found easy to put into action immediately. His concept of batching in particular has been useful for solving a problem I’ve been having lately with focus.

Ferriss uses the analogy of how T-shirts are batched, or produced in quantity at once, at screen printers. He recommends applying this concept to regular tasks you face at work; such as checking e-mail and voicemail only twice a day at specified times. By batching you save time because you are not stopping in the middle of one task to read and answer e-mail or the phone, throwing your focus off of the task you were working on.

Here’s what my new auto-response is on my e-mail: “Due to the volume of projects I currently have, I will only be answering e-mails at 11 am and 4 pm daily. If you have a time-sensitive, urgent matter, please call me at 555-5555. Thank you and have a great day.”

I don’t pick up the phone when it rings as a rule. My voicemail goes: “You’ve reached Holly, blah blah manager at XYZ. Due to the volume of projects I currently have, I am checking voicemail at 11 am and 4 pm daily. If you have an urgent, time-sensitive matter, please call my cell phone at 444-4444.”

This has actually been working. As a matter of fact, some of my coworkers actually apologize when they do get ahold of me saying, “We all know you’re busy, but I’m having problems with X.” This method forces them to be specific with their requests, using less of your precious time.

I have been able to apply this to other areas, as well. I started batching things for this blog, for example. On Sundays, I set time aside to write all of my posts for the upcoming week. This has been particularly effective. It can take me a while to get into the creative mindset I need to write, and it’s not very efficient to take 15 or 20 minutes to get there and quit after just one post. So, I write three or four on Sunday and don’t write any more during the rest of the week.

I have also batched responding to comments and e-mails regarding the site. I do that on Tuesday, Thursday and Sundays. Scheduling it has allowed me to keep up with it on a regular basis and to be consistent with readers. On Wednesdays, I respond to other blogs I have read and e-mail or network with other bloggers. Again, this has helped with regularity and consistency. It also ensures that I’m not up at midnight reading and responding to blogs every night when I ought to be sleeping.

What can you batch?

One Life, Two Jobs

I recently acquired a second job in addition to my regular 8-5 corporate job. It was meant to accomplish two things: 1. Give me practical experience in the field in which I aim to start a business one day, and 2. Give me a little extra income to put toward savings for a house and investments.

I thought long and hard before deciding to take on a second job. Would I be able to handle the hours out of my social life and other entrepreneurial ventures? What toll would it take on my primary job/career? Were my reasons solid enough to keep me interested and motivated when I got tired and missed the beach?

It’s important to understand that my second job was not driven by the second reason – additional income. In "Rich Woman," Kim Kiyosaki talks about finding your Why, the thing that is going to keep you going when you want to give up, when you want to be a ‘normal’ person instead of spending all of your free time like some kind of freak who has two jobs and two companies to run. Ahem…

My Why in this case is establishing my own coffee bar. I never imagined I could ever do anything so bold as owning my own café, but one fateful encounter brought me to the realization that given the right Why, I am capable of almost anything. And while I feel that my Why is a very strong one, I found myself burnt out and near tears at the end of my second weekend of my new job, screaming in my head that today will be the last day I work here.

Luckily for me, one of the other cafés I had applied to at the same time as Job A called me for an interview. I rushed from the end of my shift to the interview. This new place was heaven. It was exactly what I had wanted in the other job but wasn’t getting. The owner sat in on the interview and got excited as I answered the “What is your defining characteristic or passion?” question promptly and firmly: “Entrepreneurship.”

This was the ideal situation. The owners were starting this shop from scratch after they dreamed about it for a year or two. They were excited to take me under their wings and show me what they did and were doing. The shop also hadn’t opened yet, so I got to see everything from the ground up. I have been trained on all elements of the business, whereas the other job had me working only in one area, and it had nothing to do with coffee. Bonus: They were completely understanding and sensitive to me having a full-time job and the need to have a weekend day off (I could only work 7-hour shifts every weekend day at the other café).

Establish your Why
It is crucial that you have a rock-solid Why before you go into a second job. Ask yourself what you want to accomplish with your new job. Are you trying to gain experience to add to your resume or for a future endeavor? Are you working for additional income? If so, establish a really great Why for how you intend to use the money you make from it. Your free time is worth a lot, and most part-time jobs aren’t going to pay a lot. There has to be a bigger pay-off besides money. If you are saving for a new home or for an investment, then establish this as your Why.

Use your Why when the going gets tough
Even with the new, totally amazing job that I love, love, love, I still get tired. When it’s Saturday midnight and I’m finishing my shift for the second night in a row, I think about my girlfriends and how they are probably out dancing after a day at the beach. As I start down that slippery slope I close my eyes and conjure up images of my own future café. I picture my employees, my couches, me chatting up the regulars. I throw in the added bonus of imagining leaving my café and going home to that house I’m saving up for from the additional income. Once I’m home and in bed, I know I wouldn’t be happy doing it any other way.

Define what you want from your second job
What days and hours do you want to work? Exactly what functions would you like to be serving and what role would you like to be in? Define the ideal situation before you go into it so that you can gauge whether or not the position is going to benefit you. The problem I had with Job A wasn’t that my Why wasn’t strong enough; the problem was that the hours didn’t work for me and I wasn’t learning anything beneficial for my end goal. When I saw Job B, I knew right away it was what I wanted. I didn’t need the first one; I would’ve quit it whether or not the other place I offered me a position.

Don’t over-commit yourself
If I were being realistic when I accepted Job A, I would’ve realized that working Saturdays and Sundays 8-4 on top of my Monday-Friday 8-5 wasn’t going to work out well. By the end of the second week I was exhausted and a crazed mess. All I did for those two weeks was come home from whichever job and try to get up the energy to do laundry, dishes, etc. I wasn’t eating properly, I was skipping workouts, and I was skimping on my personal life big time. I was so unhappy, and everyone could see it. Job B allows me to work shifts on weekday evenings and will schedule me for only one weekend day because they agreed with me when I said if I didn’t have one day off I would “go nuts.”

Don’t waste your precious time, but don’t give up
If you simply are not getting what you want out of your second job, leave it. Your free time is too precious to waste. Just be honest with yourself – don’t leave a second job if it’s benefiting you just because you want to hit the bar more often. Most people go through life sleeping; the ones who are awake live in a constant state of amazement. Don't be content with the status quo - that's sleeping. You’ll know deep down whether or not it’s worth it. I knew Job A was without a doubt a major waste of my spare time. I had such a strong feeling about Job B, however, that it almost felt kismet that it appeared when it did. I think you’ll know, but if you aren't sure, give it a shot and quit if it’s not what you wanted.

If money is your Why…
If your Why is the additional income a second job will generate, I have a few suggestions for making it work. Put all of it toward your goal. It can be tempting to splurge on all those little things you’ve been denied based on your regular salary. Don’t give in. A few weeks into it you’ll lose your drive because you can’t see it adding up.

Set up a separate account for this new income. If possible set up a direct deposit for that paycheck into a savings account instead of your checking account. I use ING for my savings instead of my regular bank because it has a higher interest rate and it’s not as convenient to withdrawal from (I am often tempted when I get low on cash to dip into my savings, so ING’s 2-3 day withdrawal time is key for me).

Finally, put some kind of visual reminder of where that money is going somewhere where you’ll see it everyday. This will not only keeping you motivated, but it will keep you from spending it on a new set of plates you don’t need from Pier 1.